PRIVACY STATEMENT

Martineau Galleries Ltd Partnership and Hammerson Plc (“we” or “us”) are committed to protecting any personal data you provide to us, including information you provide us either when you visit our website or where you provide us with your feedback on the proposed redevelopment of the Martineau Galleries.

We believe it is important for you to know what personal data we collect and how we use it. This privacy statement explains the personal data we process, what it is used for and the legal basis upon which we process this information. It also explains the legal rights you may have to control that processing.

About us and how to contact us

Martineau Galleries Ltd Partnership and Hammerson plc are both members of the Hammerson Group and are joint (data) controllers in respect of any personal data processed as part of the consultation process.

Our contact address is Kings Place, 90 York Way, London, N1 9GE.

If you have any specific issues relating to this privacy statement please get in touch by sending an email to dataprotectionofficer@hammerson.com, or by sending a letter to the Data Protection Officer at the above address.

We have appointed Nudge Factory Ltd to act on our behalf in respect of the management of the website and the community consultation process.

What personal data do we process

We process the personal data set out below, provided to us when you visit our consultation website or when you make submissions to us, either by e-mail, by filling in a form on our website or by post to Nudge Factory Ltd.

There is no obligation on you to provide the information listed below; however, if you do not, we may be unable to engage with you or take on board your comments.

The personal data we process about you includes:

Name

Address

E-mail address

Age Group

Your views and opinions on the project; and

any other information you provide us when you provide your comments and feedback to the proposed redevelopment of the Martineau Galleries site.

How we use your personal data

We will use any personal data provided by you to allow us to:

• take on board your comments and opinions on the proposed redevelopment of the Martineau Galleries site, and to help shape any changes we subsequently make to the proposed redevelopment;

• ensure that individuals impacted by the proposed redevelopment have some input;

• pass on any comments, where relevant, in an anonymised form to Birmingham City Council’s Planning Department and/or its Planning Committee when they consider any application for planning permission;

• keep you informed of the progress of the proposed redevelopment, where you have consented to do so. If you no longer wish to be kept informed, you can either click on an unsubscribe link in any e-mails we send in respect of the proposed redevelopment of the Martineau Galleries site or contact our dataprotectionofficer@hammerson.com to withdraw your consent to receive these updates; and/or

• undertake statistical analysis to understand the geographic and structural breakdown of the groups of individuals who have participated in the consultation process.

Basis for processing

Unless we have sought your explicit consent when collecting your personal data, any of the above information is processed on the basis that it is necessary for the purposes of the legitimate interests pursued by us, except where such interests are overridden by your interests or fundamental rights and freedoms which require the protection of your personal data.

Our legitimate interests are to allow us to consult with interested individuals in respect of the proposed redevelopment of the Martineau Galleries site.

Website Use

Where you use our website, we may also collect information about you by using website cookies, either where:

• it is necessary for the website to operate; or
• you have consented to allow cookies to be installed on your device.

This information will be used for system administration and to report aggregate information to visitors to the website. This is anonymised statistical data about our users’ browsing actions and patterns and to help us to improve our site.

For more information, please see our Cookie Policy. 

How long will we hold your information

We will normally retain any of your personal data contained in your submissions for a period of 2 years from the conclusion of the planning application process unless we are legally required to retain the information for longer. However, we may delete your data sooner if we have no purpose to retain it.

We will retain details of your consents and/or decisions to unsubscribe from receiving updates for a period of 7 years from the latter of either event.

Who will we share your personal information with?

We may share your personal data within the Hammerson group of companies (including our subsidiaries, our ultimate holding company and its subsidiaries (if applicable)), but only for the purposes outlined above, including the provision of efficient centralised services within our group. For further details of the Hammerson group of companies, please visit: https://www.hammerson.com/property/

Where this occurs, they will process your personal data in accordance with the Hammerson Group privacy notice which can be located at  https://www.hammerson.com/privacy-policy/

We also use third party service providers acting on our instructions to support this consultation process and the planning process, including the provision of the website and the management of the consultation process. These third parties will all operate under a contract with us and are required to ensure that any personal data processed on our behalf is kept secure.

We may also share your personal data, where it is necessary, with our professional advisors in respect of the proposed redevelopment.

We will also share your personal data where:

• you have provided prior explicit consent;
• where we are required by law, including any court order; or
• where necessary to protect you or the wider public.

Where will your personal data be held

We will not store or process your personal data outside the United Kingdom or the European Economic Area (EEA).

Other Sites 

Where our website contains links to other sites on the Web, these other sites are not covered by this Privacy Statement and although we are committed to protecting your Personal Data, we cannot control and do not accept any responsibility or liability for the privacy practices, cookies or content of such other websites. We encourage you to read the privacy statements of each and every website that collects your Personal Data.

Consent

If you wish to withdraw your consent to receive updates, this can be done by:-

• emailing us at dataprotectionofficer@hammerson.com; or

• by clicking on the unsubscribe link on any emails we have sent.

If you no longer wish to have our cookies installed on your device, you can use your browser settings to delete our cookies. 

For further information on how to do this, please visit http://www.allaboutcookies.org/.

Your Rights

You are also entitled to request that either or both Martineau Galleries Ltd Partnership and Hammerson Plc:-

• provide you with a copy of any personal data held about you;
• provide you with a copy of any of your personal data, provided by you, that we hold in an electronic format, in a structured, commonly used, machine-readable format;
• have any incorrect personal data corrected or completed (you can also update your records using your profile on your online account);
• delete any personal data that we no longer need for the above purposes, where you have withdrawn your consent and there are no other grounds to process that information, where the personal data has been unlawfully processed or where we are required by law to delete it; and
• restrict the processing of your personal data whilst we confirm whether any data needs correcting following your request, the processing is unlawful and you do not want us to delete this personal data; or where we no longer need to process the personal data, but you require the information to establish, exercise or defend legal claims.

In these circumstances we will only process your personal data for purposes for which you have consented, or for the establishment, exercise or defence of legal claims or the protection of the rights of another person; and/or

• object to our processing of your personal data, where we process it under the legitimate interests grounds and we are unable to show a compelling legitimate interest that overrides your interests, rights and freedoms, or for the purposes of defending, exercising or defending legal claims.

If you wish to make such a request, please use either our Contact Us page or email dataprotectionofficer@hammerson.com.  

We may require additional information to either confirm your identity before we can process your request and/or to assist us in responding to your request.

If you are unhappy with the outcome of your request or with our processing of your personal data, you are entitled to lodge a complaint with the Information Commissioner’s Office (ICO), whose website is www.ico.org.uk.


Modifications of this policy 

We may revise this Privacy Statement from time to time. If we make any changes to this Privacy Statement that may materially impact on you or our processing of your personal data, we will notify you by email (sent to the email address specified in your account) or by means of a notice on our website prior to the change becoming effective.

• Contact Us page or directly by email to dataprotectionofficer@hammerson.com